09 June 2025 Agenda for ordinary Parish Council Meeting
Leasingham & Roxholm Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that a meeting of Leasingham and Roxholm Parish Council will be held on Monday 09 June 2025, starting at 7pm, at the Spring Lane Community Building.
Members of the public and press are welcome to attend, and a Public Forum session will be available during the meeting for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting via clerk@leasinghamroxholm-pc.gov.uk
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: A E Findlay
Clerk to the Parish Council 04 June 2025
Agenda
1. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
2. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
3. Public Forum.
4. Notes of the Annual Meeting of the Parish Council held at the Community Building at the Playing Field on Monday 12 May 2025 to be approved as Minutes.
5. Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
6. Financial Matters.
a. Approve payments made since the last meeting.
b. Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliation for May 2025.
d. Consider the Internal Auditor Report at Section 1, the Annual Internal Audit Report in relation to the Annual Governance and Accountability Return 2024/25 Form 3, page 3.
e. Confirm acknowledgement of Section 1, the Annual Governance Statements in relation to the Annual Governance and Accountability Return 2024/25 Form 3, page 4.
f. Consider of Accounting Statements, Section 2, in relation to the Annual Governance and Accountability Return 2024/25 Form 3, page 5.
g. Consider the purchase of an External Hard Drive for independent, safe storage of Council electronic documents etc.
h. Consider the purchase of Webmaster minutes from LALC to allow for a re-structuring of the website layout.
7. Planning Matters.
a. None received at present.
8. Correspondence – Current list circulated.
9. Villager of the Year launch.
10. Emergency storage shed update and agree on Village flyer.
11. Confirm the date of the next meeting.
12. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Consider the terms of contract for the hiring of the Community Building by Busy Bees.
b. Consider the terms of contract for the hiring of the Playing Field and Community Building by Leasingham Junior Football Club.