13 May 2024 Annual Meeting of the Parish Council
Leasingham & Roxholm Parish Council
Agenda & Meeting Notice
Dear Sir/Madam,
I hereby give you notice that the Annual Meeting of Leasingham and Roxholm Parish Council will be held on Monday 13 May 2024, starting at 7pm, at the Spring Lane Community Building.
Please note – The start may be delayed due to the Annual Parish Meeting overrunning beforehand.
Members of the public and press are welcome to attend, and a Public Forum session will be available during the meeting for a maximum of 15 minutes. Alternatively, questions or short statements can be submitted to the Clerk in advance of the meeting.
All Members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: A E Findlay
Clerk to the Parish Council 08 May 2024
Agenda
1. Election of Chair for the coming year. Signing of Acceptance of Office.
2. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
3. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
4. Election of a Vice-Chair for the coming year.
5. Public Forum.
6. Notes of the ordinary meeting of the Parish Council held at the Community Building at the Playing Field on Monday 8 April 2024 to be approved as Minutes.
7. Adoption of Documents.
a. Standing Orders (2018 (England) - Version two (April 2022))
b. Financial Regulations (May 2024).
c. Risk Assessment.
d. Grant Awarding Policy.
8. Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
9. Financial Matters
a. Approve payments made since the last meeting.
b. Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliation for March 2024.
d. Consider the Internal Auditor Report for the Annual Accountability and Governance Report.
e. Consider the cost of the Insurance Renewal.
f. Consider the purchase of a bench for outside the children’s play area, at the playing field.
g. Consider the purchase of a new litter/dog waste bin for somewhere in the playing field area.
10. Planning Matters.
No new applications received at this time.
11. Correspondence.
12. Note the latest Archer Survey results, as provided by the Lincolnshire Road Safety Partnership.
13. Confirm the date of the next meeting.