Minutes 2020

July

Minutes of Zoom meeting of Leasingham & Roxholm Parish Council held on Monday 13th July 2020 at 7pm

 

Present: Councillors Arnold, Bailey, Milligan, McDowell, Hibberd and Adams, District Councillor Susan Waring, one member of the public and the Clerk.

 

Item 1             Apologies: were received and accepted from Councillors Pearson & Draper

Item 2             Declarations of interest: none declared.

Item 3             Open Forum: there were no items raised in the public Forum.

Item 4             Approval of Minutes having been previously circulated were approved by those present via Zoom.

Item 5             Matters arising:-

  1. Police Matters – new Community Beat personnel issued – to be put on notice board, Facebook and copy to each PC member.
  2. Community Speed Watch had restarted.  To follow Covid 19 guidelines request made for additional seven high viz vests with LRSP official badges. Quotation requested – approval for order given subject to confirmation of costings which could be debited from Community Benefit Fund.
  3. Playing Field Area – Community Open Space possible short tennis – no further details to hand. 
  4. Community Building -New water heater boiler, taps and electrical work completed. Busy Bees Pre-School hoped to return to building for start of school year in September. Suppliers of CB had confirmed not advisable to fix any structure to the building as this would cause water ingress. CB to be made Covid 19 compliant before re-opening. 
  5. Children’s play area had been re-opened following Covid 19 guidelines on Safety, cleaning and guidance notices put in place.  
  6. Playing field boundary area far side/stream side – annual cut back done. Noted there was a need to clear overgrown entrance area – this and possible clearance of stream at back of playing field and along Spring Lane to bend quotation for work to be carried out in the autumn. 
  7. Highway Matters –
    1. LCC Highways Improvement Scheme for the A17/A153 Rugby Club junction – forewarning signs in place “Leasingham not suitable for HGV’s”.
    2. Chased progress re potential hazard of overhanging dead tree branches Sustrans cycle/footpath, on LCC tree officers schedule of work. 
    3. Submitted LCC Community Maintenance fund application for minor repairs starting late August. 
    4. Chased LCC repair footpath Moor Lane. 
    5. Footpath Washdyke Lane to Highwaymans Haunt rescheduled to commence.

Item 6             New correspondence received to date including –

  1. NKDC & LCC updates/guidelines on CV issues
  2. LALC – forwarding CV Government guidelines/regulations
  3. LIVES celebrating 50 years of LIVES update booklet.
  4. Proposed new Model Code of Conduct NALC consultation – noted when finalised PC adopt NKDC Model document.
  5. NKDC Licensing Act consultation document noted.

Item 7             Planning Matters – notifications received to date –

  1. Application – proposed erection nine dwellings comprising 7 detached custom-build homes, 1 pair semi-detached dwellings for affordable home ownership ancillary garaging etc (resubmission  of planning ref 19/0611/FUL) land off Spring Lane NG34 8JZ to be dealt with at NKDC Planning sub-committee meeting on Tuesday 21st July 2020 at 2pm via Microsoft Team. Planning ref 20/0577/FUL.  It was resolved that the Clerk would speak on behalf of PC.
  2. Erection of single storey side extension Broadacres Moor Lane Planning ref.20/0695/HOUS – it was resolved to record no objections or comments to application.

Item 8             Accounts report attached to Minutes and previously issued – It was proposed seconded and agreed to approve payment of accounts as recorded. Confirmation of annual insurance renewal noted with Employers and Public Liability Certificates issued.

Item 9            Annual Governance & Accountability Return AGAR 2019/20 – all having been previously circulated were approved by those present:-

  1. Annual Internal Audit Report – having been previously circulated members confirmed receipt accepted and noted internal audit.
  2. Section 1 – Annual Governance Statement 2019/20 having been previously circulated members completed all sections and signed by the Chairman and Clerk. 
  3. Section 2 – Approval Accounting Statements 2019/20 having been previously circulated members approved the statement and section signed by the Chairman and the Clerk.
  4. Intermediate Review Documents – noted previously circulated to members for onward transmission to members.

Item 10          Items for information only and date of next meeting – it was resolved to hold the next scheduled PC meeting via Zoom on Monday 14th September 2020.

Item 11          Closed session – due to confidential matter PC it was proposed seconded and agreed that the meeting move into closed session.