Minutes 2025

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 13 January 2025.

Present:  Chair, Jenny Bailey

Councillors:  Graham Arnold, Colin Hibberd, Linda Melloy and Steven Milligan.

Also in attendance:  County Councillors Richard Wright, District Councillor Andrew Hagues and Sleaford Town Councillor, Robert Oates, the Chair of the Sleaford Neighbourhood Plan Sub-Committee.

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

1 members of the public was in attendance.

Cllr Oates introduced himself and gave a precis of how the Sleaford Neighbourhood Plan was progressing in the last 5 years.  A hard copy was available with the Council Chair, for review.

There was nothing in the plan that contradicted the NKDC Local Plan and he wanted to reassure Leasingham and Roxholm that it complemented their own plan (approved November 2023), especially about the need to maintain the “Leasingham Gap”.  Cllr Hibberd, who had been involved in the Leasingham and Roxholm Neighbourhood Plan would review the Sleaford Plan and comment back to Council, to be submitted as part of the Regulation 14 Statutory Consultation process, by 09-Feb-2025.

Cllr Graham Arnold suggested a display in the local Joint Sixth Form as a good proportion of those might be eligible to vote on the plan in the coming years.  Cllr Oates said he would look into that.

At 7:15 pm the Chair thanked Cllr Oates for his talk and then declared the meeting open.

1.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Adams, Cllr Chambers and Cllr Waring were unable to attend and their reasons were made known to the Council.
Action:  The Council RESOLVED to approve the reasons for absence from Cllr Adams, Cllr Chambers and Cllr Waring.
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

2.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None were declared at this time.

3.  Public Forum and reports from District and County Councillors.

No members of the public were in attendance.

Cty Cllr Wright informed the meeting that LCC had not been made aware of any actual households suffering from water ingress during the recent wet weather.  He was aware that Holdingham roundabout A15.A17 had been closed again due to flooding.

4.  Notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 09 December 2024 to be approved as Minutes.
Action:  The Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 09 December 2024 be approved as Minutes.
Proposed by Cllr Milligan, seconded by Cllr Hibberd and approved by a vote of 4 for and 1 abstention.

5.  Consider any applications for Councillor Co-Option.
No further applications had been received at this time.

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6.  Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Clerk
i.  The Health and Safety Policy still requires review by the Clerk.

ii.  The bench purchased using Neighbourhood Planning Team monies had been received and was awaiting installation.  It was confirmed that the bench was to be located on the current hard standing, just outside the play area.

Councillors.
i.  Cllr Milligan reported that the Village Hall had received an email from Lincolnshire Emergency Planning and Business Continuity Service re use of Village Hall in case of an emergency.  The LEPBCS replied that they appreciated the position of the Village Hall and that they would “work diligently” to ensure reasonable expenses are covered.

7.  Financial Matters.
a. Approve payments made since the last meeting.

Action:  The Council RESOLVED to approve the Payments made since the last meeting.
Proposed by Cllr Milligan, seconded by Cllr Arnold and approved unanimously.

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  The Council RESOLVED to approve the Payments to be Authorised.
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

c.  Approve the bank reconciliation for December 2024.
At the end of December, the bank accounts stood at £44,081,50, which included £17,425.27 on behalf of the Community Benefit Fund and £5,228.55 of Community Infrastructure Levy (CIL), leaving £21,427.68 as Council money.
Action:  The Council RESOLVED to approve the bank reconciliation for December 2024.
Proposed by Cllr Arnold, seconded by Cllr Hibberd and approved unanimously.

d.  Consider the cost for LALC Annual Membership and for joining their Annual Training Scheme for 2025/2026.
Action:  The Council RESOLVED to approve LALC membership and the Annual Training Scheme, at a cost of no more than £600.00.
Proposed by Cllr Arnold, seconded by Cllr Hibberd and approved unanimously.

e.  Consider any Community Benefit Fund Grant applications.
One grant application had been received.
Action:  The Council RESOLVED to approve a grant of £500.00 to help towards the cost of a flood barrier across the Church gate only.
Proposed by Cllr Arnold, seconded by Cllr Hibberd and approved unanimously.

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f.  Consider and review the draft budget figures in preparation of setting the budget/precept demand for FY 2025/2026.
Action:  The Council RESOLVED to approve the budget and subsequent precept demand as shown below, meaning a 2.94% increase.

Proposed by Cllr Hibberd, seconded by Cllr Arnold and approved unanimously.

8.  Planning Matters.
a.  20/0577/FUL - consider the request from NKDC with regard to the naming of current development on land off Spring Lane, Leasingham.
Action:  The Council RESOLVED to approve the suggested name of High Gate Meadow.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

b.  25/0017/HOUS – single story side and rear extension.  17 St. John’s Close, Leasingham, NG34 8LU.
Council had no comments, or objections.

c.  Springwell Solar Farm – notification of acceptance of a Development Consent Order (DCO) application under section 56 of the Planning Act 2008.
Council had no comments or objections.

9.  Correspondence.
None received.

10.  Emergency Plan.
a.  Consider the content of  the leaflet for residents.
Action:  The Council RESOLVED to approve the wording on the resident leaflet.
Proposed by Cllr Milligan, seconded by Cllr Hibberd and approved unanimously.

11.  Consider the concept of a printed newsletter for the Leasingham and Roxholm and how it might be managed and by whom.
Action:  The Council RESOLVED that due to Cllr Adams being unable to attend, the matter be deferred to the next meeting.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

12.  Confirm the date of the next meeting.
The next meeting date was confirmed as Monday 10 February 2025.

The meeting closed at 8:40 pm

Signature:  Original Signed       

Printed Name:  Cllr Jenny Bailey

Date:  10 February 2025

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