11 August 2025 Minutes of Ordinary Council Meeting
Leasingham and Roxholm Parish Council
Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 11 August 2025.
Present: Chair: Jenny Bailey
Councillors: Angie Adams and Linda Melloy
Also in attendance: NK District Councillor Jim Clarke
In attendance: Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council
1 member of the public were in attendance.
At 7:00 pm the Chair declared the meeting open.
83. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Chambers, Cllr Hibberd and Cllr Milligan were unable to attend and their reasons were made known to the Council.
Action: Council RESOLVED to approve the reasons for absence from Cllr Chambers, Cllr Hibberd and Cllr Milligan.
Proposed by Cllr Adams, seconded by Cllr Melloy and approved unanimously.
Cllr Arnold’s absence was noted.
84. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None were declared at this time.
85. Public Forum and reports from District and County Councillors.
D/Cllr Clarke reminded the meeting that VJ-Day 80 events would be happening soon and many local Churches would be holding Services.
18-Aug-2025 was the closing date for any fruit tree applications that Councils might wish to make.
86. Notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 14 July 2025 to be approved as Minutes.
Action: Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 14 July 2025 be approved as Minutes.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.
87. Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Councillors.
i. Cllr Adams suggested Council might like to consider a shelter/shaded area in the play area.
ii. Cllr Bailey gave a short report on her attendance at the Lincolnshire Association of Local Councils Summer Conference and suggested Council might wish to ask Paul Drury, the Lincolnshire Armed Forces Community Covenant Officer to provide guidance on how Leasingham and Roxholm Parish Council could become a Armed Forces Friendly Council.
Clerk.
i The Clerk had circulated an email from resident re parking concerns.
ii. The Clerk, along with Cllr Bailey and Cllr Arnold had attended the Lincolnshire Association of Local Councils Summer Conference. He sat in tables dealing with;
a) Local Government Re-Organisation.
b) Armed Forces Friendly Council. Invite Paul Drury to address the Parish Council.
c) Making effective planning comments.
d) Tree Risk and Martyn’s Law. Council should review trees which they feel they may be responsible for.
Page 29-2025
e) Banking Unity Trust.
Made contact with representative from Online Playgrounds and got 10% off the swing seat order. Seats now fitted.
88. Financial Matters.
a. Approve payments made since the last meeting.
|
Eddie Findlay (Clerk expenses - pea gravel purchase) |
EB-0122 |
£ |
114.82 |
|
Bank Service Charges |
DD |
£ |
4.25 |
|
Totals |
£ |
119.07 |
|
Action: Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Adams, seconded by Cllr Melloy and approved unanimously.
b. Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
|
Salaries, HMRC & NEST |
EB-0123, EB-0124, EB-0125, 475PJ001067112605 & DD |
£ |
1,491.36 |
|
|
Eddie Findlay (Clerk expenses) |
EB-0126 |
£ |
57.77 |
|
|
Blossom Bookkeeping (Inv-1985) |
EB-0127 |
£ |
30.00 |
|
|
Glendale Countryside (Inv GC446-1647) |
EB-0128 |
£ |
286.80 |
|
|
Online Playgrounds swing seats (Inv-SIN066861) |
EB-0129 |
£ |
248.28 |
|
|
LALC Conference x 3 (Inv-16140) |
EB-0130 |
£ |
162.00 |
|
|
Viking Ext HDD (Inv-6101687) |
EB-0131 |
£ |
85.07 |
|
|
Norman Anderson (Expenses) |
EB-0132 |
£ |
18.99 |
|
|
Eon (Acct No. A-55B67177 Community Building) |
DD |
£ |
91.68 |
|
|
Totals |
£ |
2,471.95 |
||
Action: Council RESOLVED to approve the payments listed.
Proposed by Cllr Bailey, seconded by Cllr Melloy and approved unanimously.
c. Approve the bank reconciliation for July 2025.
The latest payment from Deepdale Solar Farm, of £7,423.31, had been received mid July.
At the end of July 2025, the bank accounts stood at £76,379.32 which included £24,675.35 on behalf of the Community Benefit Fund and £ 5,228.55 of Community Infrastructure Levy (CIL), leaving £46,475.42 as Council money.
Action: Council RESOLVED to approve the bank reconciliation for July 2025.
Proposed by Cllr Adams, seconded by Cllr Melloy and approved unanimously.
d. Consider the cost of printing the Emergency Storage flyers.
The Clerk explained that the provider, agreed at the last meeting was unable to provide UK bank account, only an IBAN (International Bank Account Number). To use this service, Lloyds would charge the Council £15.00 due to the nature of the Council Bank Account.
Action: Council RESOLVED to defer the matter until the next meeting.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.
e. Consider the cost for the next Play Area Annual Inspection.
Action: Council RESOLVED to approve engaging the services of Wicksteed, at a cost of no more than £150.00 (ex-VAT).
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.
f. Consider any Community Benefit Fund Applications.
No applications had been received.
89. Planning Matters.
No applications had been received.
90. Correspondence.
a. NKDC Parish and Town Council Newsletter July 2025. Circulated 22-Jul-2025.
b. LALC e-news 20250718. Circulated 22-Jul-2025.
c. Greater Lincolnshire For All – Public Meeting. Circulated 05-Aug-2025.
d. LALC e-news and Training update (025). Circulated 05-Aug-2025.
e. Email from resident re parking concerns. Circulated 11-Aug-2025.
Page 30-2025
91. Villager of the Year launch.
The closing of 10-Aug-2025 had past but Cllr Milligan was not in attendance to provide an update.
92. Receive a report from Cllr Chamber on the condition of the playing field and consider a course of action, if required.
Cllr Chambers was unable to attend but had previously circulated information regarding the heat stress crack in the surface and he would try to fill them in using the pea gravel and top soil available in the old Bowls Club area.
93. Confirm the date of the next meeting.
The next meeting is planned for Monday 08 September 2025.
94. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Clerk contract matters – Local Government Services Pay Award.
Action: The Council RESOLVED to go into Closed Session to consider the items above.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.
This part of the meeting closed 7:40 pm.
The meeting continued in the absence of press and public at 7:40 pm.
(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)
Confidential Minutes
a. Clerk contract matters – Local Government Services Pay Award.
Action: Council RESOLVED to note Local Government Services Pay Award as per the Clerk’s contract.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.
Cllr Bailey suggested an agenda item to consider placing the two other staff on one of these Spinal Column Points. Item for next agenda.
The meeting closed at 7:45 pm.
Signature: Original Signed
Printed Name: Cllr Jenny Bailey
Date: 08 September 2025
~ END ~
Page 31-2025
Page intentionally
left blank
Page 32-2025