Minutes 2025

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 14 July 2025.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Callum Chambers, Colin Hibberd, Linda Melloy and Steven Milligan

Also in attendance:  Lincolnshire County Councillor Richard Wright and NK District Councillor Jim Clarke

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

3 members of the public were in attendance.

At 7:00 pm the Chair declared the meeting open.

72.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
All Councillors were present.

73.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None were declared at this time.

74.  Public Forum and reports from District and County Councillors.
Cty Cllr Wright reported that the newly elected County Council were re-evaluating the priorities and direction they wanted LCC to take, going forward.
D/Cllr Clarke informed the meeting that the NKDC Chair’s Civic Service of Dedication will be on Sunday 07-Sep-2025.
Clean Planet Energy plans to invest over £35 million to build an ecoPlant at Sleaford Moor Enterprise Park, recycling up to 25,000 tonnes of hard-to-recycle plastics annually.  The project could create 50-70 permanent green jobs locally, plus 100 construction jobs, and aligns with the Council’s sustainability vision.

75.  Notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 09 June 2025 to be approved as Minutes.
Action:  Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 09 June 2025 be approved as Minutes.
Proposed by Cllr Adams, seconded by Cllr Milligan and approved unanimously.

76.  Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Councillors.
i.  Cllr Arnold reported that the hedges along Moor Lane, on the first bend from the A15 had now been cut back.  It made it safer for vehicles to negotiate that corner.

ii.  Cllr Adams informed the  meeting that despite the lack of rainfall, occasional streams of dirty, muddy water flowed down the beck, probably from the Spring Lane development.  She would monitor.
From her attendance at recent Village Hall Committee meeting, the repair of the pothole at the car park entrance was still ongoing, as was the land exchange from a local resident adjacent to the Village Hall.  The resident had been busy with work, but would be chasing his solicitor in due course.
The Village Hall raised the NKDC charge for waste collection.  This charge was confirmed as coming from NKDC.

iii.  Following a potential future increase in rental charge for the Horticultural Society Autumn Fayre, there may be a request for financial assistance from the Community Benefit Fund.

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Clerk.

i.  The Clerk attended the North Kesteven Parish and Town Council Forum on 10 July 2025, the topics covered were an update on the Local Government Reorganisation, the Neighbourhood Policing Guarantee with Inspector Rachel Blackwell, an introduction by Nina Camm on the Food Waste recycling coming in 2026 (on Facebook) and Emergency Planning.  The slides were to be circulated but not received as yet.

ii.  The Clerk had forwarded an email from a local resident re construction traffic trying to gain access to housing development.  As access was not possible NKDC deemed no ‘conditions’ had been breached.  The Clerk spoke with Melbourne Construction and they assured me that all their purchase orders etc have clear instructions on the delivery address and site access details an that these had also been forwarded to NKDC Planning Enforcement.

iii.  Also had a conversation with Melbourne Construction regarding where the Community Building drew its water from.  The development was having mains water laid (commencing 11-Aug-2025) but there is no record of where the Community Building pipe was.  The Clerk had contacted Wave/Anglian Water, with meter number etc, asking for a location of the meter to see if they could give further information.  Awaiting a response.

iv.  On 07-Jul-2025, the Chair, the Vice-Chair and the Clerk, had a very constructive meeting with the new Secretary of the Junior Football Club.  The Secretary was keen to forge a positive relationship with the Council and had suggested a more detailed Service Level Agreement (see minute ref: 82.a. page 28-2025).

77.  Financial Matters.
To allow for payment to be made in a timely manner, if approved, the Chair brought minute ref; item 77.h. forward.

h.  Consider any Community Benefit Fund Applications.
Action:  Council RESOLVED to approve the application from Leasingham St. Andrew’s Primary School PTFA for funds (£64.43) towards raffle prizes for their Summer Fayre.
Proposed by Cllr Arnold, seconded by Cllr Adams and approved unanimously.

a.  Approve payments made since the last meeting.

Action:  Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Chambers, seconded by Cllr Milligan and approved unanimously.

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the Payments to be Authorised.
Proposed by Cllr Arnold, seconded by Cllr Adams and approved unanimously.

c.  Approve the bank reconciliation for June 2025.
At the end of June 2025, the bank accounts stood at £70,149.30 which included £17,425.27 on behalf of the Community Benefit Fund and £ 5,228.55 of Community Infrastructure Levy (CIL), leaving £47,495.48 as Council money.
Action:  Council RESOLVED to approve the bank reconciliation for June 2025.
Proposed by Cllr Chambers, seconded by Cllr Milligan and approved unanimously.

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d.  Consider the purchase of an External Hard Drive for independent, safe storage of Council electronic documents etc.
Action:  Council RESOLVED to approver the purchase of encrypted Verbatim 1 TB External HDD from Viking, for a cost no more than £65.00 (ex-VAT).
Proposed by Cllr Chambers, seconded by Cllr Adams and approved unanimously.

e.  Consider a donation, using s.137, to the Royal British Legion for a Poppy Wreath, in preparation of Remembrance Sunday 09 November 2025.
Action:  Council RESOLVED to approve obtaining a Type C Poppy Wreath, in preparation of Remembrance Sunday 09 November 2025, with a £25.00 donation.
Proposed by Cllr Chambers, seconded by Cllr Arnold and approved unanimously.

f.  Consider purchase of replacement toddler swing seat for the play area.
Action:  Council RESOLVED to approve the purchase of two Toddler Cradle Seats from Online Playgrounds at a cost of no more than £110.00 each (ex-VAT).
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

g.  Consider the cost of printing the Emergency Storage flyers.
Action:  Council RESOLVED to approve using PixArt Printing (online) to produce 1,000 leaflets at a cost of no more than £60.00 (ex-VAT).
Proposed by Cllr Hibberd, seconded by Cllr Milligan and approved unanimously.

78.  Planning Matters.
a.  25/0686/DISCON - Application to discharge conditions 3 (Amendments to earlier approved material schedule), 7 (Amendments to earlier approved Drainage strategy), 8 (Badger site inspection), 9 (Nesting birds site inspection), 10 (LEMP), 11 (Lighting strategy for bats) & 14 (Wintertree Software Inc. for Archaeological monitoring) attached to planning permission 20/0577/FUL.

79.  Correspondence.
a.  ENF/819755/c Breach of Condition 7 (Surface Drainage) of 23/1286/DISCON, Land off Spring Lane, Leasingham.  Circulated 12-Jun-2025.
b.  Pleasure Boat and Boatman Licensing Policy Consultation.  Circulated 17-Jun-2025.
c.  NKDC Licensing Act 2003: Statement of Licensing Policy – Consultation.  Circulated 17-Jun-2025.
d.  LALC e-news update (20/06/2025).  Circulated 01-Jul-2025.
e.  LCC Parish Council Community Newsletter June 2025.  Circulated 01-Jul-2025.
f.  NK – Corporate and Civic Support Team.  Circulated 01-Jul-2025.
g.  LALC AGM 2025 Agenda.  Circulated 01-Jul-2025.
h.  LALC Training Bulletin.  Circulated 02-Jul-2025
i.  LALC E-news.  Circulated 07-Jul-2025.

80.  Villager of the Year launch.
Cllr Milligan circulated a poster advertising the 2025 Villager of the Year event.  There would be a 3 week period for people to nominate an individual, closing early August.
Majestic Crystal would again be approached for the trophies.

81.  Confirm the date of the next meeting.
The next meeting is planned for Monday 11 August 2025.
The Chair reminded everybody that 11-Aug-2025 was also the start date of Spring Lane road closure for water mains installation, so vehicular access would be prohibited.

82.  To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act  1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a.  Consider the Service Level Agreement for the hiring of the Playing Field and Community Building by Leasingham Junior Football Club.
Action:  The Council RESOLVED to go into Closed Session to consider the items above.
Proposed by Cllr Arnold, seconded by Cllr Adams and approved unanimously.

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This part of the meeting closed 8:05 pm.

The meeting continued in the absence of press and public at 8:06 pm.

(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)

Confidential Minutes

a.  Consider the Service Level Agreement for the hiring of the Playing Field and Community Building by Leasingham Junior Football Club.
Action:  Council RESOLVED approve the amended Service Level Agreement for the hiring of the Playing Field and Community Building by Leasingham Junior Football Club.
Proposed by Cllr Chambers, seconded by Cllr Hibberd and approved unanimously.

The meeting closed at 8:15 pm.

Signature:  Origianl Signed        

Printed Name:  Cllr Jenny Bailey

Date:  11 August 2025

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