Minutes 2025

Leasingham and Roxholm Parish Council

Minutes of the Annual Meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 12 May 2025.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Callum Chambers, Colin Hibberd, Linda Melloy and Steven Milligan (Vice-Chair)

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

Also in attendance:  D/Cllr Jim Clarke.

2 members of the public were in attendance.

At 06:00 pm the current Chair, Cllr Bailey, welcomed everybody and declared the meeting open.

48.  Election of Chair for the new civic year.  Signing of Acceptance of Office.
Cllr Arnold nominated Cllr Bailey to continue to act as Chair for Leasingham and Roxholm Parish Council for the new civic year, seconded by Cllr Adams.
There were no other nominations and Cllr Bailey was happy to continue as Chair.
Action:  Council RESOLVED to unanimously approve Cllr Bailey to act as Chair for the coming civic year.
Cllr Bailey took the Chair and thanked everyone for their support and completed the Declaration of Acceptance of Office of Chair.

49.  Election of a Vice-Chair for the new Civic Year.
Cllr Arnold nominated Cllr Milligan to continue to act as Vice-Chair for Leasingham and Roxholm Parish Council for the new civic year, seconded by Cllr Adams.
There were no other nominations.
Action:  Council RESOLVED to unanimously approve Cllr Milligan to act as Vice-Chair for the coming civic year.  Cllr Milligan completed a Declaration of Acceptance of Office of Vice-Chair.

50.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
All Councillors were present.

51.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None declared at this time.

52.  Public Forum and reports from District and County Councillors.
Cllr Clarke gave details on the next Veterans Lunch.  This was planned for 23-Jun-2025 and NKDC were keen to hear from anyone within North Kesteven who’s not yet had their badge in recognition of their service in the British Army, Royal Navy, Royal Air Force or Merchant Navy from anything from a day to many decades, as a regular, reservist or on National Service.  Deadline for applications is Friday 16-May-2025.

Grant fund remaining open for further applications for events relating to the 80th anniversary of VJ Day in August, community and voluntary groups, charities and social enterprises with financial resources below £10,000 can still apply for up to £500 each to support local events that benefit communities.

Funded activity must take place within a week either side of August 15 and be of benefit to North Kesteven residents.  Deadline for applications is 21-Jul-2025 and early application is advised.

53.  Notes of the ordinary meeting of the Parish Council held at the Community Building at Spring Lane Playing Field on Monday 14 April 2025 to be approved as Minutes.
Action:  Council RESOLVED that the notes of the ordinary meeting of the Parish Council held on Monday 14 April 2025 be approved as Minutes.
Proposed by Cllr Chambers, seconded by Cllr Arnold and approved unanimously.

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54.  Adoption of Documents.

a.  Standing Orders (April 2025).
Action:  Council RESOLVED approve the Leasingham and Roxholm Parish Council amended version of Standing Orders (2025).
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

b.  Financial Regulations (April 2025).
Action:  Council RESOLVED approve the Leasingham and Roxholm Parish Council amended version of Financial Regulations (2025).
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

c.  Financial Risk Assessment.
Action:  Council RESOLVED approve the presented Financial Risk Management-Assessment Strategy.
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

d.  Grant Awarding Policy.
Action:  Council RESOLVED to approve the presented Grant Awarding Policy.
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

55.  Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Clerk

The Clerk had submitted the required information to the Internal Auditor, who had completed their part of the Annual Governance and Accountability Report (AGAR).  The written report was imminent, but Council had showed significant improvement from last year, taking onboard all recommendations and implementing them promptly.  There were a few suggestions of additional policies Council might consider, including Data Breach, Subject Access Request and Record Retention.  The Clerk would investigate these.

Councillors

Cllr Arnold reported that even though some repairs had been carried out to Lincoln Road, some areas had been missed and work that had bene undertaken was of a very poor standard.

Cllr Adams asked if rent had been received from the Football Club.  The Clerk conformed that no rent had been received and no correspondence either.  This would be discussed at the next meeting.

Cllr Hibberd sought additional information on the Village Hall proposed solar panels.  Cllr Bailey said these would be on the rear part of the roof, not visible from the road.

Cllr Chambers raised a concern that due to the ongoing period of dry weather, large cracks on the playing field were becoming a Health and Safety issue, as some were in excess of 60mm wide and 100mm long.  The Clerk would look to source a ton bag of topsoil as Cllr Chambers volunteered to fill the cracks in.

Cllr Milligan, as a Council representative on the Village Hall Committee had received details on some minor changes to the Village Hall Constitution.  There was nothing of concern within these changes.

Cllr Bailey raised the matter of the 5mph limit currently in force along Spring Lane, due to the School construction traffic.  She would speak to Cty Cllr Richard Wright to see how this might be continued once the Spring Lane housing development was completed to help safe guard pedestrians using the play area, field and Community Building (Busy Bees).

Cllr Bailey had received no further information on the acquisition of land in the Council’s name, attached to the Village Hall.

56.  Financial Matters.

a.  Approve payments made since the last meeting.
No payments had been made since the last meeting.

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b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the Payments to be Authorised.
Proposed by Cllr Adams, seconded by Cllr Melloy and approved unanimously.

c.  Approve the bank reconciliation for April 2024.
The Clerk reported that the bank accounts had been reconciled for the month of April 2025.
The Precept of £32,010.00 had been received from NKDC, £30,000.00 of which had been transferred into the Saving Accounts.
The end of month balance was £74,736.41, which includes £17,425.27 on behalf of the Community Benefit Fund, and £5,228.55 CIL, leaving £52,082.59 as “Council” money.
Action:  Council RESOLVED to approve the bank reconciliation for April 2025.
Proposed by Cllr Hibberd, seconded by Cllr Chambers and approved unanimously.

d.  Consider the cost of the Insurance Renewal.
The Clerk had hastened Gallagher Insurance Brokers Ltd, but as of the time of the meeting, no renewal notice had been received.
Action:  Council RESOLVED that as they were tied in to a LTA with Gallagher Insurance Brokers Ltd until May 2026 the Clerk would make the payment as soon as the renewal was received.
Proposed by Cllr Bailey, seconded by Cllr Chambers and approved unanimously.
*  Post meeting note:  Renewal Notice received 13-May-2025, for £2,071.90.  A rise of £50.00.  Payment would be made as soon as possible.

e.  Consider the Internal Auditor Report for the Annual Accountability and Governance Report.
The Internal Auditor had yet to presented their report.
Action:  Council RESOLVED to refer this matter to the next meeting.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

57.  Planning Matters.
a.  25/0357/HOUS – Proposed first floor extension to rear at 4 St. Johns Close, Leasingham.  Approved by NKDC 30-Apr-2025.
b.  19/0611/FUL – 23/1286/DISCON – Land off Spring Lane.  Correspondence from resident to NKDC Planning re possible changes to the Drainage Strategy in respect of 9 home development.  Following Council discussion, it was agreed that the Clerk write to NKDC Planning in support of resident and to seek further information on proposed changes by the developer.

58.  Correspondence.
a.  LALC e-news 25-Apr-2025.  Circulated 29-Apr-2025.
b.  LCC Town and Parish Council Newsletter.  Circulated 29-Apr-2025.
c.  D/Cllr Hagues Monthly update.  Circulated 07-May-2025.
d.  LALC Reminder re contacting new County Councillors.  Circulated 07-May-2025.
Leasingham and Roxholm Parish Council will continue to be served by Cllr Richard Wright.
e.  LALC e-news 09/05/2025.  Circulated 11-May-2025.
f.  NKDC – Parish & Town Council Forum.  Circulated 12-May-2025.
Next NKDC Forum planned for Thursday 10-Jul-2025, 10am – noon.

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59.  Confirm the date of the next meeting.
The next meeting was confirmed as Monday 09 June 2025.

The meeting closed at 6:45 pm

Signature:  Original Signed  

Printed Name:  Cllr S Milligan

Date:  09 June 2025

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