Minutes 2026

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 10 August 2026.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Steve Brown, Callum Chambers, Ian Leach, Linda Melloy and Steven Milligan.

Also in attendance:  D/Cllr Jim Clarke and D/Cllr Andrew Hagues

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

1 member of the public were in attendance.

At 7:00 pm the Chair declared the meeting open.

98.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Hibberd was unable to attend and their reason were made known to the Council.
Action:  The Council RESOLVED to approve the reason for absence from Cllr Hibberd.
Proposed by Cllr Adams, seconded by Cllr Milligan and approved unanimously.

99.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None were declared at this time.

100.  Public Forum and reports from County and District Councillors.

D/Cllr Hagues reported that the manhole issue at a residents property had now been resolved.  Anglian Water had attended, confirmed it was their responsibility and had carried out the necessary repairs.  Cllr Bailey thanked D/Cllr Hagues for his assistance with this issue.

He had circulated a newsletter.

D/Cllr Clarke spoke briefly about Local Government Reorganisation and Shadow Elections.

A Junior Football Club representative queried the when the new soil might be available.  The Clerk reported that the outstanding invoices, and the 2026/2027 Season hire fee had been paid on Friday 07-Aug-2026, so he was now in a position to purchase the soil.  However it had been intimated that more materials would be required so a new agenda item was included for this meeting.

They asked when the banks would be cut.  The Clerk stated that the Grounds Maintenance contract detailed that the banks are cut in September, and again in April.  The Clerk would see if the first cut could be brought forward slightly.

They also asked about the rabbit problem and an outside tap.  Both these items will be discussed under already set agenda items.

101.  Notes of the Parish Council Meeting held at the Community Building at the Playing Field on Monday 13 July 2026 to be approved as Minutes.
Action:  Council RESOLVED that the notes of the Parish Council Meeting held at the Community Building at the Playing Field on Monday 13 July 2026 be approved as Minutes.
Proposed by Cllr Arnold, seconded by Cllr Melloy and approved unanimously.

102.  Consider any application for Co-Option as a Parish Councillor.
Council had not received any further applications.

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103.  Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Councillors.

i.            Cllr Hibberd, in his absence, had asked that Council give thanks to Mr Jonathan Franks, who recently organised the grass cutting at the south entrance to the village.

ii.           Cllr Chambers had noted a trip hazard following a repair undertaken on behalf of Quickline. Someone's fallen over and he would raise the matter on Fix My Street.

iii.          Cllr Milligan reported that he was looking to launch the Villager of the Year for 2027 in the next week or so.  Nominations would be open for a number of weeks.  At this time he was unsure where/when the presentation might be held.

iv.          Cllr Brown informed members that he had applied a treatment to the emergency storage shed external panels.

v.            Cllr Melloy had been approached by a resident, concerns as to the overgrown condition of the old Hall grounds.  With the recent long spell of dry weather, they were worried of the potential fire risk.  Cllr Bailey would investigate.

vi.          Cllr Bailey reminded everybody of the planned Flood Warning Drop in event, being held at the Village Hall on Wednesday 09-Sep-2026, between 6:00pm and 8:00pm.  The Clerk had printed a small number of leaflets which would be initially be distributed to residents who had previously been affected by flooding.

Her and Cllr Milligan would be meeting with Village Hall Committee representatives on Thursday 10-Sep-2026.

As people might have already noticed, the old bowls portacabin and the other derelict buildings had now been removed.  The addition of an external tap, on the water pipe would be investigated.

Clerk

i.            The Handyman had undertaken 4 additional hours during July, these were at the Cemetery, weeding and brushing the paths, cutting back the hedge near the entrance and unblocking the lay-by drain.  He also cleared the passageway opposite the pub and repainted the white lines at the playing field car parking area.

ii.           St. Andrew’s Church, Church Warden requesting a meeting to discuss grass cutting, trees and especially the foliage along the beck and topple testing of the grave stones.

The Clerk had circulated LTN65 for Councillors information.

iii.          The payment of outstanding invoices and new season hire fee had been received from Leasingham Junior Football Club.

iv.          The Parish Council had received £7,643.53 from Deepdale Solar Farm, which goes to fund the Community Benefit Fund.  This would show on next month’s reconciliation.

104.  Financial Matters.

a.  Approve payments made since the last meeting.

Action:  Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Milligan, seconded by Cllr Arnold and approved unanimously.

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b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the payments listed.
Proposed by Cllr Melloy, seconded by Cllr Arnold and approved unanimously.

c.  Approve the bank reconciliation for July 2026.
At the end of July 2026, the bank accounts stood at £85,648.52 which included £21,742.92 on behalf of the Community Benefit Fund and £5,228.55 of Community Infrastructure Levy (CIL), leaving £58,677.05 as Council money.
Action:  Council RESOLVED to approve the bank reconciliation for July 2026.
Proposed by Cllr Chambers, seconded by Cllr Melloy and approved unanimously.

d.  Consider a change of bank for the Parish Council accounts.
Council reviewed the various options.
Action:  Council RESOLVED to approve moving the Parish Council accounts from Lloyds to Unity Trust, with Cllr Bailey, Cllr Milligan, Cllr Brown, Cllr Arnold and Cllr Leach as signatories.
Proposed by Cllr Chambers, seconded by Cllr Bailey and approved unanimously.

e.  Consider the purchase of additional materials, for playing field repairs.
With the prolonged dry, warm weather and rabbit damage, it was requested by the Junior Football Club that on top of the previously approved (minute ref: 74.h. page 23-2026) two bags of soil, additional soil and pea gravel be ordered.
Action:  Council RESOLVED to approve the initial purchase of 1 additional bag of soil and 3 bags of pea gravel and the installation of an outside tap (on the site of the old Bowls Club building).  If any additional soil/pea-gravel was required, then a maximum of £1,000.00 (ex-VAT) was approved..
Proposed by Cllr Chambers, seconded by Cllr Milligan and approved by a vote of 6 for, 1 against and 1 abstention.

105.  Planning Matters.
a.  26/0869/HOUS – Erection of car port to side elevation at 45 Lincoln Road, Leasingham, NG34 8JT.  Comments required by 28 Aug-2026.
Action:  Council RESOLVED to submit no objections to this application.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

b.  NKDC response to land at St. John’s query.
NKDC's position remains as set out in their email of 28 April 2026 to Mr Harding. The decision not to enter into a lease of the land, nor to proceed with any disposal of the land, has not changed.
The Council intends to take the steps previously referred to in relation to the reinstatement of the land. However, there is currently a separate formal process underway which is yet to be concluded.
Once that process has been concluded, the Council will be in a position to consider next steps and proceed as appropriate.

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106.  Correspondence.
a.  NKDC Local Government Reorganisation Announcement.  Circulated 16-Jul-2026.
b.  LCC improvements to Household Waste Recycling Centres approved to benefit Lincolnshire residents.  Circulated 16-Jul-2026
c.  NKDC Parish and Town Council Newsletter - July 2026.  Circulated 20-Jul-2026.
d.  LALC eNews 24/07/2026.  Circulated 31-Jul-2026.
e.  Parish and Town Council Forum 08-Sep-2026.  Circulated 03-Aug-2026.
f.  NKDC Planning Application 26/0869/HOUS – Erection of car port to side elevation at 45 Lincoln Road, Leasingham.  Circulated 05-Aug-2026.
g.  Fire and rescue response review engagement.  Circulated 05-Aug-2026.
h.  NK Community Champion Awards - call for nominations.  Circulated 10-Aug-2028.

107.  Consider engaging a Pest Control Officer with regard to the rabbit infestation of the play area and field.
After trying various methods to control and reduce the rabbit population at the playing field, the Parish Council looked at Pest Control Officer involvement.
Action:  Council RESOLVED to approve engaging Pest Force to reduce the rabbit population.  Work would be carried out in September once the rabbits had finished their normal breeding cycle, using ferrets, dogs and nets.
Proposed by Cllr Milligan, seconded by Cllr Bailey and approved unanimously.

108.  Confirm the date of the next meeting.
The next Council meeting is planned for Monday 14 September 2026.

The meeting closed at 8:00 pm.

Signature:  Original Signed
Printed Name:  Cllr Steven Milligan
Date:  14 September 2026

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