Minutes 2026

Leasingham and Roxholm Parish Council

Minutes of the Annual Meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 11 May 2026.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Steve Brown, Linda Melloy and Steven Milligan

Also in attendance:  Cty Cllr Richard Wright and D/Cllr Andrew Hagues

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

2 members of the public were in attendance.

At 7:00 pm the Chair declared the meeting open.

53.  Election of Chair for the new Civic year.  Signing of Acceptance of Office.
Cllr Milligan nominated Cllr Bailey to continue to act as Chair for the new Civic Year.
There were no other nominations and Cllr Bailey accepted the nomination.
Action:  Council RESOLVED to approve Cllr Bailey as Chair to Leasingham and Roxholm Parish Council for the new Civic Year.
Proposed by Cllr Milligan, seconded by Cllr Adams and approved unanimously.
Cllr Bailey signed the Acceptance of Office as Chair.

54.  Election of Vice-Chair for the new Civic year.
Cllr Bailey nominated Cllr Milligan to continue to act as Vice-Chair for the new Civic Year.
There were no other nominations and Cllr Milligan accepted the nomination.
Action:  Council RESOLVED to approve Cllr Milligan as Vice-Chair to Leasingham and Roxholm Parish Council for the new Civic Year.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.

55.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Chambers and Cllr Hibberd were unable to attend and their reasons were made known to the Council.
Action:  The Council RESOLVED to approve the reasons for absence from Cllr Chambers and Cllr Hibberd.
Proposed by Cllr Adams, seconded by Cllr Melloy and approved unanimously.

56.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
No interests were declared at this time.

57.  Public Forum and reports from County and District Councillors.
MOP 1 – as a representative form the Junior Football, it was asked if any further progress had been made with regards to Melbourne Holdings providing rabbit proof fencing to deter rabbit egress from the development to the sports field.  Cllr Milligan said he would continue to pursue this with Melbourne Holdings.
The external water tap request would be covered at minute ref: 65. Page 20-2026.
It was asked if the Parish Council might consider some action to stop the grass erosion on the field side of the car park.  Due to larger modern vehicle sizes, vehicles using the marked slots were having to swing out further to clear adjacent vehicles, churning up and eroded the grass surface.  The Parish Council would review the situation for a possible solution.

Cty Cllr Wright, with his NKDC hat on, he reported that planning application 25/1617/OUT was having further scrutiny as a number of issues had been raised, such as ‘squeezed in development’ which encroaches on the previously approved flood attenuation area.  The area was only given permission for 9 dwellings and they were now requesting access down Spring Lane, for plant vehicles as they don’t have right of access through the current development access.  These were all being seriously considered by Planning Officers.

D/Cllr Hagues had submitted a report which had been circulated.

Page 17-2026

58.  Notes of the ordinary meeting of the Parish Council held at the Community Building at the Playing Field on Monday 13 April 2026 to be approved as Minutes.
Action:  Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 13 April 2026 be approved as Minutes.
Proposed by Cllr Adams, seconded by Cllr Brown and approved unanimously.

59.  Adoption of Documents.
a.           Standing Orders (April 2025)
b.           Financial Regulations (April 2025).
c.           Financial Risk Assessment.
d.           Grant Awarding Policy.
e.           Councillor Co-Option Policy.
Action:  Council RESOLVED that the documents listed above be re-adopted.
Proposed by Cllr Arnold, seconded by Cllr Melloy and approved unanimously.

60.  Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Councillors.

i.  Cllr Milligan had investigated the Woodland Trust tree and hedgerow offers and would look to obtain sufficient hedging and some trees to cover the far side of the play are to provide a screen from the properties being erected on the development beyond.
A meeting between Busy Bees and a potential refurbishment to the outside space in front of the Community Building was to be set up.

ii.  Cllr Bailey reported that he had been approached by the individual who manage the flags and flag pole on behalf of the Parish.  The Flag of St. George was now in a poor state and would need replacing.  The Clerk would meet with them to discuss an application to the Community Benefit Fund and to consider any other flags that might be required.
Concern had been raised that following a RTA, the metal fencing on the corner of Moor Lane and Washdyke Lane.  The home owner would be approached to ensure the fencing is safe for pedestrians to pass.

Clerk

i.  The Clerk had received an email from the Village Hall, thanking the Parish Council for the £1,000.00 towards the car park repairs, from the Community Benefit Fund.

61.  Financial Matters.
a.  Approve payments made since the last meeting.

Action:  Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Arnold, seconded by Cllr Milligan and approved unanimously.

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the payments listed.
Proposed by Cllr Adams, seconded by Cllr Arnold and approved unanimously.

Page 18-2026

c.  Approve the bank reconciliation for April 2026.
The Precept of £33,890.00 had been received 01-Apr-2026, so at the end of April 2026, the bank accounts stood at £91,253.75 which included £22,727.22 on behalf of the Community Benefit Fund and £5,228.55 of Community Infrastructure Levy (CIL), leaving £63,297.98 as Council money.
Action:  Council RESOLVED to approve the bank reconciliation for April 2026.
Proposed by Cllr Milligan, seconded by Cllr Arnold and approved unanimously.

d.  Consider the cost of the Insurance Renewal, (if available).
At present, no quote had been received but payment was due by 31-May-2026.
The Clerk would circulate the quote when available.  Council had budgeted £2,250.00.
Action:  Council RESOLVED to approve the paying the insurance, when received.
Proposed by Cllr Adams, seconded by Cllr Brown and approved unanimously.

62.  Planning Matters.
a.  Land at St. John’s Close, Leasingham.
Via a third party, Leasingham and Roxholm Parish Council received the following email from NKDC.
I am writing further to update you of the Council’s [NKDC] position regarding the public open space land in Leasingham.
I can confirm that the Council [NKDC] has carefully considered the request raised from the resident, including undertaking appropriate consultation and giving due consideration to all relevant matters.  Following this process, the Council [NKDC] has decided that it will not enter into a lease of the land, nor will it proceed with any disposal of the land.
The Council [NKDC] will work with the resident to ensure that the Council [NKDC] owned land is reinstated as public open space and where necessary, pursuing appropriate legal remedies.
I trust this clarifies the Council’s [NKDC] position.

b.  26/0498/HOUS - Erection of single storey extension to garage (retrospective) at 14 Middleton Way Leasingham Sleaford Lincolnshire NG34 8LN.  Comments required by 23-May-2026.
No comments or objections, other than this is another retrospective application.

c.  26/0538/PNH – single storey rear extension 5.45m in total length from the original wall, eaves height of 2.57m and maximum height of 2.63m at 4 Meadow Lane Leasingham.
Permitted development so information only at this time.

63.  Correspondence.
a.  NKDC Planning 26/0498/HOUS - Erection of single storey extension to garage (retrospective) at 14 Middleton Way Leasingham Sleaford Lincolnshire NG34 8LN.  Circulated 06-May-2026.
b.  NKDC Planning 26/0538/PNH – single storey rear extension.  Circulated 11-May-2026.
c.  Central Lincolnshire Local Plan.  Consultation on Proposed Updates to Local Validation Lists.  Circulated 11-May-2026.

64.  Consider the request for a dog waste/litter bin, somewhere along New Lane, near the A15 and possibly one near the school.
Cllr Bailey with liaise with NKDC Waste and Street Scene, for potential acceptable locations along New Lane, and then LCC Highways, or the landowner as required and one to replace the one near the school.
Action:  Council RESOLVED to approve the purchase of 2 x 65L Topsy litter bin, with a suitable internal weights.
Proposed by Cllr Melloy, seconded by Cllr Adams and approved unanimously.

Page 19-2026

65.  Consider a course of action with regard to the garage, portacabin and shed withing the old Bowls Club area.
Due to the very poor state of repair of all the buildings, it was felt appropriate to look to clear the site of all potential hazards.  The water and electrical supplies would need to be capped with the water possible being made available tot the Junior Football Club, as per previous requests.
Action:  Council RESOLVED to seek quotes to clear the site of all current structures and the item to be placed on the June agenda.
Proposed by Cllr Bailey, seconded by Cllr Melloy and approved unanimously.

66.  Consider the request from Leasingham Junior Football Club to hold a Presentation / Fun Event on Saturday 20-Jun-2026.
Action:  Council RESOLVED to approve the request with the Junior Football Club being responsible for having adequate insurance and risk assessments in place.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

67.  Confirm the date of the next meetings.
a.  Annual Parish Meeting.
The Annual Parish Meeting was planned for Saturday 16-May-2026, at the Village Hall.

b.  Ordinary Council Meeting for June 2026.
The next ordinary Parish Council Meeting was planned for Monday 08-Jun-2026.

The meeting closed at 7:50 pm.

Signature:  Original Signed

Printed Name:  Cllr Jenny Bailey

Date:  08 June 2026

~ END ~

Page 20-2026