Minutes 2026

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 13 April 2026.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Steve Brown, Callum Chambers, Colin Hibberd and Linda Melloy

Also in attendance:  Cty Cllr Richard Wright, D/Cllr Jim Clarke and D/Cllr Andrew Hagues

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

3 members of the public were in attendance.

At 7:00 pm the Chair declared the meeting open.

42.To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Milligan was unable to attend and their reasons were made known to the Council.
Action:  The Council RESOLVED to approve the reasons for absence from Cllr Milligan.
Proposed by Cllr Chambers, seconded by Cllr Adams and approved unanimously.

43.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
No interests were declared at this time.

44.  Public Forum and reports from County and District Councillors.
Cty Cllr Wright reported that from a County point of view, the approval for the Springwell Solar Farm is obviously really bad news.  Comments went in from the County, as they did from the District.  Central Government appears to have, as their main focus, renewables which he thinks bodes really badly for the other applications that are in throughout Lincolnshire.
D/Cllr Hagues had submitted a newsletter which had been circulated to all Councillors prior to thew meeting.
D/Cllr Clarke commented that local cycle awareness was at the forefront of his thinking at present.

45.  Notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 09 March 2026 to be approved as Minutes.
Action:  Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 09 March 2026 be approved as Minutes.
Proposed by Cllr Adams, seconded by Cllr Arnold and approved unanimously.

46.  Consider any application for Co-Option as a Parish Councillor.
None had been received to date.

47.  Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Councillors.
i.  Cllr Arnold again raised concerns over the poor condition of the surface of a number of roads around the village.
ii.  Cllr Hibberd supported this issue, stating that the surface had more craters on it than the far side of the moon as seen by Artemis II.  The Clerk would look to get some photographs to add to the report.

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iii.  Cllr Bailey had a meeting this morning with an Andrew Pledgler from Project Groundwater, linked with LCC regarding the installation of the flood sensors around the village.  Each pole has two sensors, there's a lower one, which they call the yellow one, and then a higher one, which is the red one, and if your property is in risk of flooding, you can either get a text message, SMS message, or an email with a warning that these have been met.

Clerk
i.  ICO Annual subscription is due to be renewed in May.
ii.  There was a funeral today, which the Clerk attended.  Colin Ward was the Funeral Director overseeing the burial.

48.  Financial Matters.

a.  Approve payments made since the last meeting.

Action:  Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Melloy, seconded by Cllr Adams and approved unanimously.

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the payments listed.
Proposed by Cllr Adams, seconded by Cllr Chambers and approved unanimously.

c.  Approve the bank reconciliation for March 2026.
At the end of March 2026, the bank accounts stood at £60,076.82 which included £23,727.22 on behalf of the Community Benefit Fund and £5,228.55 of Community Infrastructure Levy (CIL), leaving £31,121.05 as Council money.
Action:  Council RESOLVED to approve the bank reconciliation for March 2026.
Proposed by Cllr Melloy, seconded by Cllr Chambers and approved unanimously.

d.  Note the figures at Section 2 – Accounting Statement for 202526, on the Annual Governance and Accountability Return 2025/26 Form 3.

Action:  Council RESOLVED to note the draft figures at Section 2 – Accounting Statement for 202526, on the Annual Governance and Accountability Return 2025/26 Form 3.
Proposed by Cllr Adams, seconded by Cllr Hibberd and approved unanimously.

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e.  Consider the purchase of dog waste bag dispensers and padlocks.
Action:  Council RESOLVED to approve the purchase of a Pet Waste Bag Dispenser and padlock.
Proposed by Cllr Chambers, seconded by Cllr Melloy and approved unanimously.

f.  Consider the Community Benefit Fund Application from the Village Hall Committee.
The application was for a contribution towards the recent car park repairs.  According to Community Benefit Fund Policy the maximum grant that could be awarded was for £500.00, but it was felt that due the high community aspect of the Village Hall, a concession could be considered.
Action:  Council RESOLVED to approve a Community Benefit Fund payment to the Village Hall of £1,000.00.
Proposed by Cllr Chambers, seconded by Cllr Arnold and approved unanimously.

49.  Planning Matters.
a.  25/1617/OUT - Outline application for the erection of 2no custom self build 2 storey dwellings with double garages with some matters reserved (including means of access).  Comments required at NKDC by 15-Apr-2026.
Action:  Council RESOLVED to approve the submission of an objection to Planning Application to cover the following points;
Environmental and Infrastructure Considerations
Impact on Local Facilities and Traffic
Community and Pedestrian Safety
Highway Suitability
Flood Risk Concerns
Proposed by Cllr Hibberd, seconded by Cllr Arnold and approved unanimously.

b.  26/0362/HOUS – Erection of outbuilding at Rosemary Cottage, 22 Moor Lane, Leasingham.  Comments required at NKDC by 02-May-2026.
Action:  Council had no comments or objections to Planning Application 26/0362/HOUS.

c.  25/1608/RESM – Reserved matters application for the erection of 6 dwellings (access, appearance, landscaping, layout and scale) pursuant to outline consent 22/0587/OUT - Outline planning application for the erection of 6 no. dwellings at Land Off Deepdale Drive Leasingham.  Approved by NKDC 25-Mar-2026.

50.  Correspondence.
a.  NKDC Planning 25/1617/OUT, 2 additional houses on Spring Lane development.  Circulated 31-Mar-2026.
b.  NKDC Planning.  Street number of new house on Deepdale Drive.  Circulated 31-Mar-2026.
c.  PKF Littlejohn AGAR email.  Circulated 31-Mar-2026.
d.  NKDC Activities and Events for Young People.  Circulated 31-Mar-2026.
e.  NKDC Planning re 25/1608/RESM.  Approved by NKDC.  Circulated 31-Mar-2026.
f.  LCC Town and Parish Council newsletter.  Circulated 31-Mar-2026.
g.  LALC E-News 10/04/2026.  Circulated 13-Apr-2026.
h.  NKDC Newsletter from D/Cllr Hagues.  Circulated 13-Ap-2026.
i.  NKDC Information from D/Cllr Hagues.  Circulated 13-Apr-2026.

51.  Annual Parish Meeting Update.
a.  Update from Cllr Brown re the Annual Parish Meeting.
Cllr Brown and Cllr Milligan had been reaching out to a number of local groups and organisations, inviting them.  A number had responded positively, some happy to do a short talk, others not wishing to but would have a table so people could speak to them at the appropriate times.  He was designing a poster which will be available once more attendees had been confirmed.
A meeting with the working group nearer the time to finalise the Chair and Clerk’s presentations and the roles for other Councillors if they were willing.

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52.  Confirm the date of the next meeting.
a.  The next Council meeting is planned for Monday 11 May 2026, which will be the Annual Meeting of the Parish Council (AMPC).
b.  This is followed by the Annual Parish Meeting (APM), planned for Saturday 16-May-2026, starting at 2;00pm at the Village Hall.

The meeting closed at 8:10 pm.

Signature:  Original Signed by

Printed Name:  Cllr Jenny Bailey

Date:  11 May 2026

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