Minutes 2026

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 09 February 2026.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Steve Brown, Callum Chambers, Colin Hibberd, Linda Melloy and Steven Milligan

Also in attendance:  D/Cllr Jim Clarke and D/Cllr Andrew Hagues

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

2 members of the public were in attendance.

At 7:00 pm the Chair declared the meeting open.

13.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
All Councillors were present.

14.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None declared at this time.

15.  Public Forum and reports from County and District Councillors.

D/Cllr Hagues had submitted a newsletter which had been circulated to all Councillors.

In addition he reported that at a NKDC meeting today, they had been asked to warn Parish Council of possible increase in a foreign cyber threat, looking to disrupt local Government activity.  All Councillors should take extra care with emails from unknown recipients.

16.  Notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 12 January 2026 to be approved as Minutes.

Action:  Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 12 January 2026 be approved as Minutes.
Proposed by Cllr Chambers, seconded by Cllr Arnold and approved unanimously.

17.  Consider any application for Co-Option as a Parish Councillor.
None had been received to date.

18.  Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Councillors.

i.  Cllr Chambers raised a concern over insufficient street light in certain areas of the village, with Chapel Lane, being the main worry.  It was suggested the first port of call was to raise the matter via Fix My Street.  It may just be the actual lamps are not bright enough.  The Parish Council could pursue it if hat does not fix the issue.

ii.  Cllr Milligan had again attended the Community Building to discuss minor maintenance with Busy Bees.  Lighting in the children’s toilet area had an intermittent fault.  A local electrical contractor would be contacted to attend.  The Clerk would ask him to look at the water heaters in the same area.

iii.  Cllr Bailey had contact Mark Willets at NKDC, regarding the Leasingham Gap and how it might be made more resilient within the Neighbourhood Plan.  Nothing heard back so far.

She had also received a letter from the Lincolnshire Resilience Forum, as part of Project Groundwater Greater Lincolnshire, that 3 special measuring devices were being proposed along water course within the village.  Council were asked to review the locations and Cllr Bailey would respond and see if additional ones could be requested also.

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In conjunction with this, Project Groundwater – Lincolnshire County Council could be used to register to receive alerts.

Clerk

•  Westgate Fire Services had attended the Community Building to service the fire appliances.

2 x Foam extinguisher, weight and pressure checked.  All good.  They will require draining and refilling next year (5 year cycle) and charging with new foam.

1 x CO2 extinguisher, weight and pressure checked.  All good.  This will require exchanging next year (10 year cycle).

1 x Fire Blanket.  All good.

1 x smoke alarm.  Functional test carried out.  All good.  It was noted there was no sticker on underside to show “life expiry” of alarm.  Advisory to replace.

Emergency Exits lights checked.

Internal one above main double door remains on for short time indicting battery is near ned of useful life.

External one above main double door did not illuminate.  Battery to be replaced.

External one above single door did not illuminate.  Battery to be replaced.

All other internal emergency lights remained “on” for 10 minute test.

•  The Community Building Air-conditioning units are due a Service which will booked in once the Stamford Storage work has taken place over the next half term.

•  The Clerk had been notified that the next PWLB payment of £760.06 was set to be taken by Direct Debit 09-Mar-2026.

•  Notice had been received from NKDC that the Community Building Refuse Collection charge would be increased for FY2026/2027.  For the 240 litre wheeled it would increase to £3.70 per collection.  With 26 collections per year = £96.20 per year from £90.22.  Council had budgeted sufficiently for FY2026/2027.

19.  Financial Matters.

a.  Approve payments made since the last meeting.

Action:  Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Arnold, seconded by Cllr Adams and approved unanimously.

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the payments listed.
Proposed by Cllr Hibberd, seconded by Cllr Milligan and approved unanimously.

c.  Approve the bank reconciliation for January 2026.
At the end of January 2026, the bank accounts stood at £64,847.44 which included £24,175.35 on behalf of the Community Benefit Fund and £5,228.55 of Community Infrastructure Levy (CIL), leaving £35,461.74 as Council money.
Action:  Council RESOLVED to approve the bank reconciliation for January 2026.
Proposed by Cllr Melloy, seconded by Cllr Chambers and approved unanimously.

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20.Planning Matters.
a.  25/1349/FUL – Retrospective application for change of use of land to residential, erection of fencing, and siting of timber shed including an area of hardstanding at 11 St Johns Close, Leasingham, Sleaford, Lincolnshire, NG34 8LU.  Consider a further response to NKDC re the outcome.
Action:  Council RESOLVED to resubmit objections already presented to NKDC with regard to this application, to the email address provided in the newspaper Statutory Notice to NKDC Asset Manager asset_management@n-kesteven.gov.uk.
Proposed by Cllr Bailey, seconded by Cllr Hibberd and approved unanimously.

21.  Correspondence.
a.  LALC enews 23/01/2026.  Circulated 27-Jan-2026.
b.  LCC Town and Parish Council update newsletter.  Circulated 02-Feb-2026.
c.  NKDC e-news 30-Jan-2026.  Circulated 02-Feb-2026.
d.  NK Monthly Newsletter from D/Cllr Hagues.  Circulated 03-Feb-2026.
e.  Local Government Reorganisation in Greater Lincolnshire.  Circulated 06-Feb-2026.

22.  Annual Parish Meeting.
a.  Consider whether to hold the Annual Parish Meeting (APM) on a separate evening to the Annual Meeting of the Parish Council (AMPC).
The merits of having a separate APM, and how that meeting could be used to promote the Parish Council and to highlight a number of the other social groups were discussed, with the Village Hall being used, as a larger venue would be required.
Action:  Council RESOLVED to approve the proposal with Saturday 09 May 2026 being the preferred option.
Proposed by Cllr Milligan, seconded by Cllr Hibberd and approved unanimously.

b.  If the separate meeting item above is approved, what format might the APM take?
A working group, lead by Cllr Steve Brown, with Cllr Angie Adams and Cllr Jenny Bailey was suggested.
Action:  Council RESOLVED to approve the setting up the APM Working Group.
Proposed by Cllr Brown, seconded by Cllr Milligan and approved unanimously.
* Post meeting note.  The first meeting of the APM Working Group was now planned for Tuesday 17 Feb 2026 at 6:30pm.

23.  Remembrance Sunday.

a.  Consider ways the Parish Council could assist, to enhance the event.

Due to the increasing numbers of residents attending the Remembrance Sunday event over recent years the Parish Council looked to support the event further.  The Clerk would also look into applying for a road closure notice to covert the period of Remembrance.

Action:  Council RESOLVED to approve the purchase a number of Tommy Lamp Post Signs and a pair of Unknown Soldier Silhouettes from the Royal British Veterans Enterprise (formally known as Royal British Legion Industries) at a cost of no more than £410.00 (ex-VAT and delivery).

Proposed by Cllr Hibberd, seconded by Cllr Bailey and approved unanimously.

24.  Consider additional ‘layers’ for the Leasingham and Roxholm Asset Map prepared by Cllr Brown.
Cllr Brown had create a map Leasingham & Roxholm Asset Map which currently included the following filters; Separate Leasingham and Roxholm boundaries; combined boundary; some footpaths in Leasingham.
Other layers suggested where bench location, litter and dog waste bins and grass verges cut by our contractor.  This would be ongoing.

25.  Consider setting up a Working Group to investigate various shelter units for the play park.
Action:  Council RESOLVED to approve setting up a working group to meet with various contractors and report back on the various shelter options available.  To include, Cllrs Steven Milligan, Callum Chambers and Angie Adams.
Proposed by Cllr Milligan, seconded by Cllr Bailey and approved unanimously.

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26.  Confirm the date of the next meeting.
The next meeting is planned for Monday 09 March 2026.

27.  To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act  1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.

a.  Consider the terms of the lease between the Parish Council and the Village Hall, with regard to maintenance responsibilities.

Action:  The Council RESOLVED to go into Closed Session to discuss the matter listed above.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

This part of the meeting closed 8:25 pm.

The meeting continued in the absence of press and public at 8:25 pm.

(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)

Confidential Minutes.

a.  Consider the terms of the lease between the Parish Council and the Village Hall, with regard to maintenance responsibilities.
Action:  Council RESOLVED to approve the purchase of the following from the Land Registry, being the Title Register Document which included Title Number, Owner, Tenue and Purchase price/value, and a Title Plan Document, which included the extent of property owned, general boundaries, Title Number and orientation & scale, at a cost of £60.00 (ex-VAT).
The Clerk would forward the Council’s understanding of the terms of the lease.
Proposed by Cllr Bailey, seconded by Cllr Arnold and approved unanimously.

The meeting closed at 8:50 pm.

Signature:  Original Signed

Printed Name:  Cllr Jenny Bailey

Date:  09 March 2026

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