Minutes 2026

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 13 July 2026.

Present:  Chair:  Jenny Bailey

Councillors:  Angie Adams, Graham Arnold, Steve Brown, Colin Hibberd, Linda Melloy and Steven Milligan.  Ian Leach joined after Minute ref: 87. page 25-2026.

Also in attendance:  D/Cllr Andrew Hagues

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

4 members of the public were in attendance.

At 7:00 pm the Chair declared the meeting open.

83.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Chambers was unable to attend and their reasons were made known to the Council.
Action:  The Council RESOLVED to approve the reasons for absence from Cllr Chambers.
Proposed by Cllr Millgan, seconded by Cllr Brown and approved unanimously.

84.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None declared at this time.

The Chair proposed to move agenda item 5.  Seconded by Cllr Milligan and approved unanimously.

85.  Consider any application for Co-Option as a Parish Councillor.
Council had received an application, which had been circulated to all Members.
Action:  Council RESOLVED to approve the application of Mr Ian Leach, to act as Councillor for Leasingham and Roxholm Parish Council.
Proposed by Cllr Adams, seconded by Cllr Arnold and approved unanimously.
Cllr Leach signed his Declaration of Acceptance of Office.

86.  Public Forum and reports from County and District Councillors.
A representative of the Junior Football Club asked if the requested soil etc had been ordered.  The Clerk confirmed that he was still awaiting a response with regard to the invoice for the Presentation Day (20-Jun-2026) and the charges for the coming season.
Rabbit deterrents were discussed and the suggested sonic sound units had limited success so other options would need to be considered, i.e. a Pest Control Officer being consulted.  This would be on the next agenda.
They also requested a fuel contribution for their mower as they were cutting the pitches.  It was discussed that this would be inappropriate as the Football Club had already received a considerable reduction in their annual hiring charges for the last two years for that very reason.
Cllr Hagues had submitted a monthly newsletter, which the Clerk had circulated to all Cllrs, but also informed the meeting that he had ‘called in’ 25/1617/OUT, outline application for the erection of 2no custom self build 2 storey dwellings with double garages, land off Spring Lane.
He had also been to see the resident on St. John’s Close re the manhole issues he was having on his property.  The matter of who is responsible, was still being investigated.
The owner of Busy Bees presented a plan for consideration, to alleviate the risk of flooding out the front on the Community Building, involving raising the floor level and installing some soakaway pits, perforated drains to catch water off the fields and direct it to soakaways to allow the slower release of water into the ground, potentially using the septic tank.  A local contractor presented an outline plan, with costings.  Work timescale would be around 7 days and would be a Parish Council responsibility.  Other suggestions included feeding the water towards the beck.

Page 25-2026

The Chair proposed to moving agenda items 13 and 12.  Seconded by Cllr Milligan and approved unanimously.

87.  Consider possible changes to the area outside the Community Building and possible expansion through the hedge to include a small area of the old Bowls Club area.
Busy Bees had presented a suggestion to try to solve the flooding issue out the front of the Community Building during heavy rain.  This would be a Parish Council responsibility.
Other considerations was to cut a gap in the hedge to extend the outside area to for Busy Bees, using part of the old Bowls Green.  This would be fenced off and a gated.
Action:  Council RESOLVED to try and obtain additional quotes, in line with Financial Regulations.
Proposed by Cllr Bailey, seconded by Cllr Arnold and approved unanimously.

88.  Consider the request to use the sports field and Community Building for a Football Summer Camp.
Action:  Council RESOLVED to approve the use of the field and Community Building with dates that deconflict with Busy Bees induction days, and taking into account the planned Anglian Water works.
Proposed by Cllr Milligan, seconded by Cllr Hibberd and approved unanimously.

89.  Notes of the Parish Council Meeting held at the Community Building at the Playing Field on Monday 08 June 2026 to be approved as Minutes.
Action:  Council RESOLVED that the notes of the Parish Council Meeting held at the Community Building at the Playing Field on Monday 08 June 2026 be approved as Minutes.
Proposed by Cllr Milligan, seconded by Cllr Arnold and approved unanimously.

90.  Receive reports from the Councillors and the Clerk in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Councillors.
i.  Cllr  Milligan reported that the water heater, for hand washing, only provided scalding hot water, no matter what the setting was.  This would require a plumber in the first instance, to investigate.
A meeting for the play area shelter would be held in the near future.
ii.  Cllr Hibberd raised a concern that the fence, on the property of 11 St. Johns Close was still present and that the NKDC owned land was to be re-instated.  The Clerk would investigate the issue with NKDC.
iii.  Cllr Brown was still gathering additional information for the map, including grit bin and PROW.
He offered to give the Emergency Storage Shelter a coat of preservative.
iv.  Cllr Bailey would be attending the Community Resilience Forum, planned for 07-Oct-2026, at the Petwood Hotel, 10:00am to 4:00pm.

Clerk
i.  TTRO 17495, Spring Lane, closure of Spring Lane 24/08/2026 - 28/08/2026 to hopefully complete the mains water connection to the ongoing development.
Busy Bees notified.
ii.  Costs for Sills and Betteridge to act on behalf of the Council with the acquisition of the parcel of land adjacent to the Village Hall had been received.  Village Hall had offered to pay legal expense.  It was suggested to send to the Village Hall for their information.

91.  Financial Matters.
a.  Approve payments made since the last meeting.

Action:  Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Adams, seconded by Cllr Milligan and approved unanimously.

Page 26-2026

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  Council RESOLVED to approve the payments listed.
Proposed by Cllr Melloy, seconded by Cllr Adams and approved unanimously.

c.  Approve the bank reconciliation for June 2026.
At the end of June 2026, the bank accounts stood at £89,284.06 which included £22,727.22 on behalf of the Community Benefit Fund and £5,228.55 of Community Infrastructure Levy (CIL), leaving £61,328.29 as Council money.
Action:  Council RESOLVED to approve the bank reconciliation for June 2026.
Proposed by Cllr Arnold, seconded by Cllr Adams and approved unanimously.

d.  Consider the purchase, and location, of a new bench, following a sponsorship offer from the Lincolnshire Association of Woodturners.
Action:  Council RESOLVED to approve the purchase of a Marmax Traditional Bench, with the preferred location being on the grass verge, at the top of Chapel Lane, subject to Lincolnshire County Council approval.
Proposed by Cllr Hibberd, seconded by Cllr Milligan and approved unanimously.

e.  Consider the cost to clear the derelict buildings from the old bowls green area.
Council had received a quote to remove and dispose of one rotten 40ft porta cabin, the existing garage and the existing shed.  All waste materials to be removed from site via skips and grab lorry and works to include the disconnection of existing electrical services and water supply and to leave them in a safe condition.  The Site to be cleared of debris upon completion and work area to be left clean and tidy.
Action:  Council RESOLVED to the quote from Challinor for no more than £3,200.00, including VAT.
Proposed by Cllr Adams, seconded by Cllr Hibberd and approved unanimously.

f.  Consider any Community Benefit Fund applications.
Council had received an application from an organisation providing crafting session to Leasingham residents during the school holiday at the Village Hall.  Any funds received would go towards being able to offer discounts to attendees.
Action:  Council RESOLVED to approve payments of £100.00 towards each session, up to a maximum of 5 sessions.
Proposed by Cllr Milligan, seconded by Cllr Hibberd and approved unanimously.

92.  Planning Matters.
a.  PL/0016/25, LCC Planning development: for proposed erection and operation of biogas plant at Anwick.  Comments required by 24-Jul-2026.
Action:  Council RESOLVED to submit no comments or objections.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

Page 27-2026

93.  Correspondence.
a.  Lincolnshire Minerals and Waste Local Plan.  Circulated 17-Jun-2026.
b.  LCC Highways Notification of temporary traffic regulation Order – TTR016959.  Circulated 17-Jun-2026.
c.  LALC Annual Report.  Circulated 17-Jun-2026.
d.  NKDC Planning Enforcement re ENF/519755, land of Spring Lane, surface drainage.  Circulated 24-Jun-2026.
e.  NKDC Planning, approval notice of 26/0498/HOUS.  Circulated 24-Jun-2026.
f.  LCC planning reference: PL/0016/25, development: for proposed erection and operation of biogas plant at Anwick.  Circulated 26-Jun-2026.
g.  LALC eNews 20260626.  Circulated 29-Jun-2026.
h.  LCC Town and Parish Council.  Circulated 01-Jul-2026.
i.  NKDC Parish and Town Council Forum PowerPoint slides.  Circulated 07-Jul-2026.
j.  LCC Highways TTRO 17495, Spring Lane.  Circulated 13-Jul-2026.

94.  Consider setting up a residents meeting/drop in clinic, on behalf of Project Groundwater re flood warning test alerts.
The Village Hall had offered the Jessop Room and Kitchen, at no charge, with 09-Sep-2026 as a potential date.
Action:  Council RESOLVED to arrange the event of the potential date with the Project Groundwater Team.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.
Council would arrange flyers nearer the time.

95.  Consider a location of the gifted memorial tree, on the POS near the Church.
Action:  Council RESOLVED to approve the one, equidistance between the Jubilee and Coronation Trees, towards the beck.
Proposed by Cllr Melloy, seconded by Cllr Adams and approved unanimously.

* Post meeting note.  In consultation with the family it was agreed to postpone any planting until cooler, wetter weather returns, to give the sapling a chance to thrive.

96.  Confirm the date of the next meeting.
The next Council meeting is planned for Monday 10 August 2026.

97.  To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act  1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a.  Consider an amendment to the Grounds Maintenance contract to possibly extend the cutting period.
Action:  The Council RESOLVED to go into Closed Session to discuss the matter listed above.
Proposed by Cllr Bailey, seconded by Cllr Milligan and approved unanimously.

This part of the meeting closed 8:30 pm.

The meeting continued in the absence of press and public at 8:30 pm.

(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)

Page 28-2026

Confidential Minutes.
a.  Consider an amendment to the Grounds Maintenance contract to possibly extend the cutting period.
Two additional cuts, late October and late February/early March in the Cemetery and Churchyard an extra £265.74 (FY2026-2027), £271.06 (FY2027-2028) and £271.06 (FY2028-2029).
Action:  Council RESOLVED to request two additional cuts per year, at the Cemetery and the Churchyard.  These cuts would be at the end of October, and one late February, early March.
Proposed by Cllr Milligan, seconded by Cllr Bailey and approved unanimously.

The meeting closed at 8:45 pm.

Signature:  Original Signed
Printed Name:  Cllr Jenny Bailey
Date:  10 August 2026

~ END ~

Page 29-2026

Page intentionally
left blank

Page 30-2026