15 April 2024 Ordinary Council Meeting Minutes
Leasingham and Roxholm Parish Council
Minutes of a meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 15 April 2024.
Present: Chair: Graham Arnold
Councillors: Jenny Bailey (Vice-Chair), Angie Adams, Callum Chambers and Frances Franklin.
In attendance: Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council
Also in attendance: NKDC Councillor Andrew Hague
No members of the public were in attendance.
At 7:00 pm the Chair welcomed everybody and declared the meeting open.
42. To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Hibberd, Cllr Milligan and Cllr Waring were unable to attend and their reasons were made known to the Council.
Action: The Council RESOLVED to approve the reasons for absence from Cllr Hibberd and Cllr Milligan.
Proposed by Cllr Bailey, seconded by Cllr Franklin and approved unanimously.
43. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None declared at this time.
44. Public Forum.
D/Cllr Hague reported that NKDC was now celebrating its 50th Anniversary and that it had taken ownership of Carre Arms Hotel in Sleaford, to hopefully prevent its sale for more housing.
NKDC were asking for residents views on traffic management, including speed limits, speed cameras, school safety zones, blue badge parking and traffic calming etc; www.letstalk.lincolnshire.gov.uk/lincolnshiremoves to complete the survey.
45. Notes of the ordinary meeting of the Parish Council held at the Community Building at Spring Lane Playing Field on Monday 11 March 2024 to be approved as Minutes.
Action: The Council RESOLVED that the notes of the ordinary meeting of the Parish Council held on Monday 11 March 2024 be approved as Minutes.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.
46. Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Bench – minute ref; 6.f. page 3-2024. Bench received and awaiting installation when weather improves.
GOV.UK – minute ref; 15.g. page 6-2024. New .GOV.UK email addresses set up for all Cllrs and email address and password sent to each individual Cllr. The Clerk is aware that not everyone has logged in yet and it is strongly recommended all Cllr should start using the @leasinghamroxholm-pc.gov.uk email address as soon as possible, to continuing receiving Council related correspondence.
Blossom Bookkeeping – entered a new annual agreement period with company who provide payroll services.
Community Building – new lights fitted in main room on Friday 5 April 2024.
King’s Portrait – Council had a received a frame portrait (photograph) of His Majesty King Charles III for display in a public building.
Training
Councillor Induction & Refresher – aimed at Councillors with or without any experience.
Two dates to choose from, 30-Apr-2024 (via Zoom 6:00pm to 9:00pm) or 05-Jun-2024 (@ LALC Office in Dunholme 6:00pm to 9:00pm)
Chair & Clerk – looking at the critical working role of the Chair and the Clerk.
Tuesday 28-May-2024, Welbourne Village Hall, 10:00am to 4:00pm (lunch provided).
Chair’s Workshop – will suit Chairs of Parish and Town Councils, Chairs of Committees and Vice Chairs.
Tuesday 04-Jun-2024, (via Zoom 6:00pm to 9:00pm).
Councillors
No reports from Councillors.
47. Financial Matters
a. Approve payments made since the last meeting.
|
Majestic Crystal |
Chq.2605 |
£ |
83.94 |
|
|
Salaries, HMRC & NEST |
Chq.2606, Chq.2607, Chq.2608 & Chq.2609 |
£ |
1,549.35 |
|
|
Totals |
£ |
1,633.29 |
||
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Chambers, seconded by Cllr Bailey and approved unanimously.
b. Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
|
Eddie Findlay (Clerk expenses) |
Chq.2610 |
£ |
67.73 |
|
Newton Newton Flags Ltd. (InvSI-3727 |
Chq.2611 |
£ |
28.80 |
|
LALC (Membership and Annual Training Scheme) |
Chq.2612 |
£ |
601.36 |
|
Vale Sport & Leisure Ltd (Inv AI /23/153) |
Chq.2613 |
£ |
5,245.20 |
|
NKDC (Council Tax for Cemetery) |
Chq.2614 |
£ |
137.23 |
|
Paul Harland Electrical Ltd |
Chq.2615 |
£ |
475.00 |
|
Blossom Bookkeeping (Inv-1111) |
Chq.2616 |
£ |
48.00 |
|
Wave Water (Acct *****1208 - Spring Lane, NG34 8JS) |
Chq.2617 |
£ |
47.82 |
|
Eon (Acct No. A-55B67177 Community Building) |
DD |
£ |
316.54 |
|
Totals |
£ |
6,967.68 |
|
Action: The Council RESOLVED to approve the Payments to be Authorised.
Proposed by Cllr Franklin, seconded by Cllr Chambers and approved unanimously.
c. Approve the bank reconciliation for March 2024.
The Clerk reported that the bank accounts had been reconciled for the month of March 2024.
The end of year balance was £32,383.28, which includes £586.31 held on behalf of the Neighbourhood Plan fund raising Village Fayre (Aug-2017) and £11,285.55 on behalf of the Community Benefit Fund, leaving £20,511.42 as “Council” money.
Action: The Council RESOLVED to approve the bank reconciliation for March 2024.
Proposed by Cllr Franklin, seconded by Cllr Bailey and approved unanimously.
d. Note the figures at Section 2 – Accounting Statement for 20234/24, on the Annual Governance and Accountability Return 2023/24 Form 3.
Action: The Council RESOLVED to note the figures at Section 2 – Accounting Statement for 20234/24, on the Annual Governance and Accountability Return 2023/24 Form 3.
|
|
|
01-Apr-2023 |
31-Mar-2024 |
||
|
1 |
Bal brought F'wd |
£ |
39,185 |
£ |
28,016 |
|
2 |
Precept |
£ |
27,000 |
£ |
30,000 |
|
3 |
Total other receipts |
£ |
25,128 |
£ |
32,027 |
|
4 |
Staff |
£ |
14,673 |
£ |
15,998 |
|
5 |
Loan (PWLB) |
£ |
1,520 |
£ |
1,520 |
|
6 |
Other payments |
£ |
47,104 |
£ |
40,142 |
|
7 |
Bal carried f'wd |
£ |
28,016 |
£ |
32,383 |
|
8 |
Total cash |
£ |
28,016 |
£ |
32,383 |
|
9 |
Assets |
£ |
99,185 |
£ |
168,185 |
|
10 |
Borrowings |
£ |
23,534 |
£ |
22,466 |
Proposed by Cllr Adams, seconded by Cllr Chambers and approved unanimously.
e. Consider the purchase of two plaques for Her Majesty Queen Elizaeth II Platinum Jubilee & His Majesty King Charles III Coronation trees previously planted.
Action: The Council RESOLVED to approve the purchase of the two plaques from Brunel Engraving Company, at a cost of no more than £420.00, excluding VAT.
Proposed by Cllr Adams, seconded by Cllr Arnold and approved unanimously.
f. Consider the cost of products to lay the path beside the War Memorial as agreed under minute ref: 25.d. page 10-2024 (12 February 2024).
Action: The Council RESOLVED to approve the purchase of products (4 x slabs and sand/cement, from Longwater, at a cost of no more than £60.00, excluding VAT.
Proposed by Cllr Franklin, seconded by Cllr Chambers and approved unanimously.
48. Planning Matters.
a. 23/0546/FUL – Appeal Reference: APP/R2520/W/23/3335621, relating to the erection of a one and a half storey dwelling on land off Lincoln Road, Leasingham, NG34 8JT.
49. Correspondence.
a. Liz Kennedy Leaving Gift Presentation and email. Circulated 27-Mar-2024.
b. NKDC March 2024 Newsletter. Circulated 27-Mar-2024. NKDC takes ownership of Carre Arms Hotel in Sleaford. All things elections related. Lincolnshire Police and Crime Commissioner elections. Please note I am working as Poll Clerk over at Branston 02-May-2024. Feature of the month – Riparian Ownership.
c. Lincoln Road resident. Circulated 02-Apr-2024. Concern over the apparent increase in the number of parents parking on the Zig Zag lines dropping off and picking up their children. Have written to School but wanted to make Parish Council aware.
d. LALC e-news. Circulated 05-Apr-2024.
50. Consider the adoption of the following documents.
a. Standing Orders 2018 (England), updated April 2022.
Action: Due to amended version of Standing Orders not being circulated in full, Council were unable to consider. Deferred until the next meeting.
Proposed by Cllr Bailey, seconded by Cllr Franklin and approved unanimously.
b. Financial Regulations (England) July 2019.
Action: Due to amended version of Standing Orders not being circulated in full, Council were unable to consider. Deferred until the next meeting.
Proposed by Cllr Bailey, seconded by Cllr Franklin and approved unanimously.
51. Consider whether to have signage on Community Building and if so, the wording.
Action: Due to Cllr Hibberd being unavailable, the matter was deferred until the next meeting.
Proposed by Cllr Arnold, seconded by Cllr Bailey and approved unanimously.
52. Confirm the date of the next meetings, to include;
a. Annual Parish Meeting (APM).
Action: The Council RESOLVED to set the date of the APM as Monday 13 May 2024, starting at 6:30pm
Proposed by Cllr Arnold, seconded by Cllr Bailey and approved unanimously.
b. Annual Meeting of the Parish Council (AMPC).
The Annual Meeting of the Parish Council was confirmed as Monday 13 May 2024, starting at 7:00pm.
53. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972 to discuss the following matters.
a. Consider the Clerk’s contract of Employment, paragraph 3.
Action: The Council RESOLVED to go into Closed Session.
Proposed by Cllr Franklin, seconded by Cllr Bailey and approved unanimously.
This part of the meeting closed 7:45 pm.
The meeting continued in the absence of press and public at 7:45 pm.
(Not for publication by virtue of section 100A(4) of the Local Government Act 1972, the items being of a confidential nature.)
Confidential Minutes
a. Consider the Clerk’s contract of Employment, paragraph 3.
Action: The Council RESOLVED that they were extremely happy with the Clerk’s performance during the probation period and approved his continued employment.
Proposed by Cllr Bailey, seconded by Cllr Franklin and approved unanimously.
The meeting closed at 7:55 pm
Signature: Original Signed
Printed Name: Jenny Bailey
Date: 13 May 2024