Minutes 2024

Leasingham and Roxholm Parish Council

Minutes of an ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building, Spring Lane Playing Field on Monday 09 December 2024.

Present:  Chair,  Jenny Bailey

Councillors:  Angie Adams, Callum Chambers, Colin Hibberd, Steven Milligan and after minute ref: 153, page 51-2024, Linda Melloy.

Also in attendance:  County Councillors Richard Wright and District Councillor Andrew Hagues

In attendance:  Mr Eddie Findlay, Clerk to Leasingham and Roxholm Parish Council

No members of the public were in attendance.

At 7:00 pm the Chair welcomed everybody and declared the meeting open.

149.  To receive apologies for absence and reasons given, i.a.w. Local Government Act 1972, Sch 12, para 40.

Cllr Waring was unable to attend and their reasons were made known to the Council.

Action:  The Council RESOLVED to approve the reasons for absence from Cllr Waring.

Proposed by Cllr Adams,  seconded by Cllr Milligan and approved unanimously.

Cllr Arnold’s absence was noted.

150.  To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
None were declared at this time.

151.  Public Forum and reports from District and County Councillors.
No members of the public were in attendance.
Cty Cllr Wright advised that the Flood Reports from the 2023 floods were being actioned at present.
He asked that Council consider the current misrepresentation of NPPF changes which were causing concern amongst members of the public.

152.  Notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 11 November 2024 to be approved as Minutes.
Action:  The Council RESOLVED that the notes of the ordinary meeting of Leasingham and Roxholm Parish Council held at the Community Building at the Playing Field on Monday 11 November 2024 be approved as Minutes.
Proposed by Cllr Adams, seconded by Cllr Milligan and approved unanimously.

153.  Consider any applications for Councillor Co-Option.
An application had been received from Linda Melloy.
Action:  The Council RESOLVED to approve the co-option of Linda Melloy as a Parish Councillor with Leasingham and Roxholm Parish Council.
Proposed by Cllr Bailey,  seconded by Cllr Adams and approved unanimously.

154.  Receive reports from the Clerk and Councillors in relation to the minutes and other Council matters.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.

Clerk

i.  The Health and Safety Policy still requires review by the Clerk.

ii.  The bench purchased using Neighbourhood Planning Team monies had been received and was awaiting installation.  It was confirmed that the bench was to be located on the current hard standing, just outside the play area.

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iii.  The Clerk had received a an email from Lincolnshire Road Safety Partnership with results from a recent Archer Survey on Roxholm Road, between Chapel Lane and Bishops Road.  The survey had been requested by a local resident who felt, in their opinion, vehicles were constantly speeding along that stretch of road.  The results showed an average daily flow in both directions of 1,558 vehicles, the average speed was 24.6 mph.  7% (109) where above the speed limit, with the majority between 1-9 mph above.  0.3% (4) 10-30+ mph above.

iv.  Community Floor repair carried out.  Awaiting top covering of lino.  Possible similar issue near door.  Awaiting report from Stamford Storage for insurance claim.

v.  A burial had taken place, Tuesday 03-Dec-2024, at 1:00pm.  Only notified the day before.  All went well.

Councillors.

Cllr Bailey thanked Cllr Milligan for leading the Villager of the Year Committee.  The even was very successful with the two winners being Paul Spencer and Florence Richards (Young Villager of the Year).

Cllr Bailey informed the meeting that Lincolnshire Resilience would be carrying out some Drone Flying (agreed with RAF Cranwell) on Monday 23-Dec-2024.  They would be using the Village Hall car park from around 09:30 and then after that a location to cover the East of the Village.

Following Storm Darragh, a number of trees that had been reported as damaged/causing an obstruction would be investigated by the NK Tree Officer.

Cllr Adams reported that she had visited the play area one weekend, when a football match was taking place and had had to speak to a number of people, who had taken their dogs inside the actual play area, despite the signs displayed.  The Clerk would contact the Football Club to ask them to remind parents and visiting parents to respect the area and comply with local signage.

Cllr Milligan did raise an issue of a resident who had complained about feral pigeons.  Having looked online, there was very little that could be done as all birds are protected by law.

155.  Financial Matters
a.  Approve payments made since the last meeting.
There were no payments made since the last meeting.

b.  Approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.

Action:  The Council RESOLVED to approve the Payments to be Authorised.
Proposed by Cllr Milligan, seconded by Cllr Chambers and approved unanimously.

c.  Approve the bank reconciliation for November 2024.
At the end of November, the bank accounts stood at £47,745.29, which included £586.31 on behalf of the Neighbourhood Plan fund raising Village Fayre (Aug-2017) the Community Benefit Fund stood at £18,393.21, leaving £28,765.77 as Council money.  This included £6,102.34 Community Infrastructure Levy money which could be spent on specific projects as defined by NKDC.
Action:  The Council RESOLVED to approve the bank reconciliation for November 2024.
Proposed by Cllr Adams,  seconded by Cllr Chambers and approved unanimously.

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d.  Consider the cost for signage on the Community Building.
Action:  The Council RESOLVED to approve the purchase and installation of two signs for the Community Building as follows, at a cost of no more than £130.00 (ex-VAT);

Community Building
Owned & managed on behalf of the Community by
Leasingham & Roxholm Parish Council
Contact: clerk@leasinghamroxholm-pc.gov.uk

Proposed by Cllr Hibberd,  seconded by Cllr Chambers and approved unanimously.

e.  Consider the request from Bardney Group Parish Council in respect of a financial contribution to the Clerk undertaking CiLCA.
The Chair had a received a request from Bardney Group Parish Council for a pro-rata contribution for the Clerk to undertake the Certificate in Local Council Administration.  As the qualification would benefit both Councils they had suggested a 66%-33% split.  Total cost would be £725.00, with Leasingham and Roxholm Parish Council being asked to pay £240.00.
Action:  The Council RESOLVED to approve the 33% contribution of £240.00.
Proposed by Cllr Hibberd, seconded by Cllr Adams and approved unanimously.

f.  Consider any Community Benefit Fund Grant Applications
Four grant applications had been received.  One applicant was to be requested to provide additional information and re-submit.
Action:  The Council RESOLVED to approve the following grant applications;
£150.00 for the Citizens Advice Bureau
£500.00 for the Horticultural Society
£360.00 for Flags Committee.
Proposed by Cllr Chambers, seconded by Cllr Bailey and approved unanimously.

156.  Planning Matters.
No application received.

157.  Correspondence.
a.  LALC e-news.  Circulated 18-Nov-2024.
b.  NKDC Parish and Town Council newsletter.  Circulated 07-Dec-2024.

158.  Emergency Plan.
a.  Consider the purchase of a shed, including base, for the storage of flood immediate response equipment.
Action:  The Council RESOLVED to approve the purchase of a pent shed, and base, at a cost of no more than £800.00, using Community Infrastructure Levy monies.
Proposed by Cllr Hibberd,  seconded by Cllr Adams and approved unanimously.

b.  Consider the purchase of a quantity of shovels and sand bag filling equipment.
Action:  The Council RESOLVED to approve the purchase of 2 x Kingfisher Direct Ltd sandbag filler at a cost of no more than £70.00 (ex-VAT) and 2 x Toolstation Polyfibreglass Shovels at no more than £40.00 (inc VAT).
Proposed by Cllr Milligan,  seconded by Cllr Chambers and approved unanimously.

c.  Consider wording for a sign to be attached to the Emergency Equipment Storage Shed.
Action:  The Council RESOLVED to approve the wording as follows;

Leasingham and Roxholm Parish Council Community Response Store with the contact numbers of Cllr Bailey, Cllr Adams and the Clerk.

Proposed by Cllr Milligan, seconded by Cllr Adams and approved unanimously.

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159.  Consider the concept of a printed newsletter for the Leasingham and Roxholm and how it might be managed and by whom.
Due to unforeseen circumstances, Cllr Adams had not been able to pursue this matter..
Action:  The Council RESOLVED to deferred the matter until the next meeting.
Proposed by Cllr Bailey, seconded by Cllr Adams and approved unanimously.

160.  Confirm the date of the next meeting.
The next meeting date was confirmed as Monday 13 January 2025 when the budget would be discussed and agreed, along with the Precept.

The meeting closed at 8:20 pm

Signature:  Original Signed

Printed Name:  Cllr Jenny Bailey

Date:  13 January 2025

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